Apply to Office Manager

Key Responsibilities

• Oversee daily office operations, facilities maintenance, repairs, utilities, security, cleaning, landscaping, and vendor services to ensure safe, functional, and well-maintained work environments.
• Manage office supplies, equipment, furniture, petty cash, corporate purchasing, purchase orders, vendor negotiations, invoice processing, expense reconciliation, and departmental budgets.
• Coordinate office logistics, including corporate meetings, conferences, events, visitor services, reception coverage, parking assignments, mailroom operations, deliveries, and employee requests.
• Administer the corporate vehicle fleet, overseeing vehicle maintenance, inspections, registrations, toll accounts, fuel expenses, accident investigations, incident reporting, and driver safety training.
• Maintain administrative records, safeguard confidential information, ensure proper documentation and distribution of corporate assets, and support the implementation of policies, procedures, and contingency plans.
• Supervise, train, coach, evaluate, and oversee the performance of assigned personnel, including the Receptionist, Maintenance Employee, Fleet Coordinator, Maintenance Technician, and Messenger, ensuring compliance with company policies and operational objectives.
• Prepare operational reports, work plans, presentations, and cost analyses; identify process improvements and cost-saving opportunities while providing high-quality internal and external customer service.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Management, or a related field; equivalent relevant experience may be considered.
• Minimum of 2–4 years of experience in Office Management, Executive Assistance, Engineering Assistance, or a similar administrative or operational management role.
• Bilingual proficiency in English and Spanish, with excellent verbal and written communication skills.
• Strong leadership, personnel supervision, interpersonal, customer service, negotiation, and conflict-resolution skills.
• Excellent organizational, analytical, time-management, multitasking, and problem-solving abilities, with the capacity to prioritize and work independently under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and ability to learn and adapt to new software and business systems.
• Demonstrated discretion, confidentiality, attention to detail, adaptability, professionalism, and ability to manage multiple operational priorities while meeting deadlines.

Equal Employment Opportunity Employer.